AI for small business · Melbourne
Your team loses 15+ hours a week to admin.
I automate the menial work and draft the rest — inbox, quotes, invoices, scheduling, reporting — based on what actually matters. You just review and approve before anything goes out.
Built by a financial-systems architect with 14 years in enterprise finance — not a marketing agency that pivoted to AI last year.
Here's where the hours go — and where they come back.
Take a typical 6-person trades business. This is a normal week.
| Weekly task | Now (hrs) | With Claude — you approve every output | Hours back |
|---|---|---|---|
| Inbox triage + replies drafted based on priority | 5.0 | Sorts by urgency, drafts routine replies for your review, flags what needs you | 3.00 |
| Quote follow-ups | 3.0 | Drafts chase messages from CRM history | 2.50 |
| Job scheduling / confirmations / reminders | 3.0 | Drafts confirmations + reminders | 2.00 |
| Receipt + expense sorting (books prep) | 3.0 | Extracts, categorises, preps for the books | 2.00 |
| Invoice chasing / overdue reminders | 2.5 | Checks accounts, drafts reminders matched to payer history | 2.00 |
| Supplier POs + delivery reconciliation | 2.0 | Drafts POs, matches dockets | 1.50 |
| Weekly job + cash "Monday brief" | 2.0 | Assembles from accounts, calendar, jobs | 1.50 |
| Post-job review requests | 1.5 | Drafts personalised requests | 1.25 |
| Total | 22.0 | ~15.75 |
That's ~15.75 hours a week back — about $39,000 a year of your team's time returned, at a conservative $50/hour loaded rate. Every item above is a draft you approve. Nothing sends, posts, or pays without you.
Hours you could save.
Select tasks to include
Hours saved / week
15.75h
Value saved / week
$788
Annualised (52 weeks)
$40,950
These are drafts you review and approve — Claude prepares the work, you make the call.
That's $40,950 on paper. For $500, I'll prove it's real — I audit your admin and build one working automation this week. If it doesn't save you hours, you don't pay.
Book the $500 audit →Works with your existing stack.
Xero, QuickBooks, and MYOB users: we adapt workflows to your accounting tool. No platform is the hero here — the hours saved are.
For Xero users: we connect Claude to your Xero data so it can draft BAS summaries, reconcile invoices, and flag overdue payments — with your approval before anything is sent.
Gmail / Google Workspace
Email + Docs
Microsoft 365
Email + Docs
Xero
Accounting
QuickBooks
Accounting
MYOB
Accounting
HubSpot
CRM
Canva
Design
DocuSign
Legal
Slack
Comms
Stripe
Payments
Square
Payments
PayPal
Payments
Google Calendar
Scheduling
Accounting· Xero / QuickBooks / MYOB
Drafts invoice chasing, reconciliation notes, and BAS summaries — you approve before anything is sent.
Email· Gmail / Microsoft 365
Triages your inbox by priority and drafts replies — you review each one before it sends.
CRM· HubSpot
Drafts follow-up messages and status updates from your client history — nothing goes out without you.
Scheduling· Google Calendar
Drafts booking confirmations, reminders, and reschedule messages — sent only after your approval.
Is this right for your business?
Best for
- Established small businesses with real admin load
- Trades, clinics, professional services, ecommerce, agencies
- Owners who want to reclaim time without hiring more staff
- Teams already using cloud tools (Gmail, Xero, HubSpot, etc.)
Not for
- Businesses still figuring out their core processes
- Automate a clear process — not a broken one
- Startups without established workflows to hand off
Senior-built, not outsourced.
14 years architecting financial systems for enterprise — I've lived inside the operational complexity that breaks most AI implementations. When I set this up for your business, I'm not reading a manual. I'm applying a decade of systems thinking to your specific workflows.
- Melbourne-based — same timezone, available when it matters
- You work directly with the person who builds it — no account managers, no handoffs
- Fixed-fee, scoped before any work starts
Four ways to work together.
Against the alternative: a generalist learning on your live data, or an $80k junior hire.
- I audit your actual admin workload
- I build ONE working automation in your business — live
- You see it run before you commit to anything more
- Delivered within a week
If it doesn't save you real hours, you don't pay.
Best for: Anyone who wants proof before a bigger commitment.
AI Setup
From $3,500
one-time, fixed fee
- Scoping session to map your admin load
- Install and configure Claude for your team
- Connect up to 4 tools (most businesses start with accounting, email, CRM, and scheduling — more connections in Custom Workflows)
- Configure ready-to-run task templates
- 1-hour handover — you leave knowing how to use it
Businesses wanting a fast, clean start
Most popular
Custom Workflows
From $4,500
project, fixed fee
- Everything in Setup
- AU-adapted workflows: Xero BAS, STP payroll, AU award rates
- Custom drafting logic for your specific business type
- Trades, clinics, retail, professional services
Businesses with processes Claude doesn't cover out of the box
AI Ops Retainer
From $700/mo
per month, cancel anytime
- One new or revised workflow per month
- Health-check on all existing automations
- Staff Q&A and training as you hire
- Monthly summary of actions drafted and approved
- Priority support
Businesses who want their AI ops managed ongoing
All prices in AUD, ex-GST. GST added for Australian clients with an ABN.
No markup on Claude licensing. You pay Anthropic directly at their published rates — we only charge for setup and implementation.
Before you ask.
Get a scoping proposal
Tell us what you're working with.
Free, no obligation. We'll map out where the hours go in your business and what a realistic setup looks like.
Prefer to talk first? Book a free scoping call →